Care for patients,not paperwork
Gloves and gauze, CE weekends, license renewals, the espresso machine in the waiting room — running a practice means constant small spending. Scan each receipt between appointments and the books stay as healthy as the patients.
Sound familiar?
The practice behind the practice
Supplies reorder themselves into chaos
Gloves from one vendor, sharps containers from another, a pharmacy run between patients — supply receipts arrive weekly from everywhere and settle in a drawer at reception.
Credentials cost real money
CE courses, license renewals, liability insurance, association dues — the price of staying credentialed lands in irregular lumps that are easy to lose and painful to reconstruct.
Clinicians aren't bookkeepers
You trained to treat people, not to categorize expenses. But until the practice can justify a full-time bookkeeper, the records are on you — and so are the missed deductions.
How Receni helps
Built-in answers for healthcare
Scan between appointments
Snap the supply receipt before the next patient. Receni's AI reads merchant, date, total, and category in seconds.
The clinic keeps its own books
One workspace for the practice, one for life — or one per location if you split time between clinics. Spending never blurs.
See practice overhead clearly
Dashboards break spending into supplies, credentials, and overhead by month — so you know what it really costs to keep the doors open.
Budgets for supply creep
Set monthly limits for supplies and operating costs. When a category runs hot, you see it before the quarter closes.
Clean handoff at year-end
Export the year's categorized practice expenses as a clean CSV your accountant can open directly — itemized, dated, done.
Every cost counted
Cash parking at a conference, a reimbursement-free coffee run for staff — add them manually in seconds so records stay complete.
Practice write-offs
What private practices commonly deduct
Whether you run a therapy office, a physio clinic, or a solo dental suite, the pattern is the same: the clinical work is documented obsessively and the business spending barely at all. These are the categories worth capturing.
Clinical supplies
Gloves, gauze, sanitizer, exam-table paper — the weekly restocks from three different vendors that settle into reception's drawer.
Continuing education
CEU courses, conference registration, the hotel for the certification weekend. Staying current is deductible work.
Licenses & dues
State license renewals, board fees, professional-association memberships. Irregular lumps, reliably forgotten by filing time.
Liability & malpractice insurance
The premiums behind every appointment. Scan the renewal confirmation once a year.
Office & waiting room
Furniture, the coffee machine, magazines, cleaning service — patient experience is a business expense.
Practice software
Scheduling, EHR, telehealth subscriptions, the card reader. Email invoices — screenshot and scan them monthly.
Equipment
Treatment tables, instruments, diagnostic tools. Expense or depreciate is your accountant's call; the dated receipt enables either.
Uniforms & laundering
Scrubs, lab coats, and keeping them clinical-clean. Workwear that exists for the job counts.
Every situation is different — what's deductible depends on how you work. Receni keeps the records; your tax professional makes the call.
Steal this setup
A records system with four minutes between patients
Practice bookkeeping has to fit in the gaps of a clinical day. Three workspaces cover most solo and small practices.
Supplies, software, cleaning, the waiting-room upkeep. The recurring cost of keeping the doors open, categorized as it happens.
Licenses, dues, courses, conference travel. Kept separate because these lumpy annual costs are the ones practices most often fail to reconstruct in April.
Everything that isn't the practice. The separation your accountant asks about every single year, handled at the moment of purchase.
Split time across two clinics? One workspace per location — each exports its own CSV.
30
Free AI scans a month — a real trial for a small practice
Per location
Workspaces keep each clinic's costs separate
1 tap
CSV export for your accountant
Between sessions I have four minutes, not forty. Scanning the supply receipt takes one of them — and at year-end my accountant got a categorized export instead of a box of thermal paper from reception.
FAQ
Healthcare questions, answered
No — Receni never touches patient data. It tracks your practice's purchase receipts: supplies, credentials, overhead. Nothing about who you treat is ever part of an expense record.
More industries
Receni works your way, whatever the work
Ready when you are
Healthy patients. Healthy books.
Download Receni free and scan the next supply delivery before it's shelved.